Request for Proposals (RFP) for the Town of St. Michaels to Replace HVAC Unit at 201 Boundary Lane- San Domingo Creek Administration Building

Corporation of St. Michaels Talbot County Maryland Town Seal


The Town of St. Michaels has acquired a new office building located on 201 Boundary Lane in St. Michaels, MD. The existing geothermal system is failing and needs to be replaced immediately. The system includes a geothermal well, all-in one air handler condenser, indoor condenser unit and air handler. The all-in-one unit and indoor condenser unit are located in a mechanical storage closet on the first floor. The second air handler is located in the attic. The building has zone control for the individual rooms and has several thermostats. The Town is requesting bids to replace the geothermal system with two heat pump HVAC split systems. Attached is the scope of work and bid sheet. There are several alternate pricing options that the Town would like to review which are listed in the alternate section.

Please read the attached Request for Proposals and additional documents for a more detailed description of our request.
Click here for the RFP packet
Additional RFP documents

Submission Date:

Sealed proposals are due on or before June 21, 2024, at 2:00 pm. The proposal may be hand delivered or mailed to the Town of St. Michaels, 201 Boundary Lane, PO Box 206, St. Michaels, Maryland 21663. Any proposals received after that time will not be accepted. Opening of proposals will commence on June 21, 2024 at 2:00pm in the St. Michaels Town Office, located at 201 Boundary Lane, St. Michaels, Maryland.

The submittal deadline, review and award of a contract is anticipated to be as follows:


  • RFP Advertised                                                        – Week of June 10, 2024
  • Tour of the Building                                               – Available M-F 8:30am-4:30pm
  • Proposal Due Date at the Town Office            – June 21, 2024 2:00pm
  • Opening of Proposals                                            – June 21, 2024 2:00pm
  • Contract Approval                                                  – Week of June 24, 2024
  • Commencement of Contract                              – Week of June 24, 2024
  • Earliest Date to Commence Work                    – Week of June 24, 2024


For questions related to this RFP, please direct correspondence to the Town Administrator, Rob Straebel, via email to or by phone at 410-745-9535.

The Town of St. Michaels may reject any and all bids, waive any informality or irregularity in bids received, and accept or reject any items of any bid.

Authority of
The Commissioners of St. Michaels